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Microsoft 365 Is Not a Full Backup

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Many organisations assume that Microsoft 365 automatically provides a permanent backup of their emails, OneDrive files, and SharePoint data. Unfortunately, this is not the case.

Microsoft 365 includes limited retention and recycle bins, but these are not designed as a backup solution. In most cases, deleted or overwritten data can only be recovered for around 30 days.

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What's at risk?

  • Exchange Online (Emails & Mailboxes)

  • OneDrive files

  • SharePoint sites and documents

 

Once Microsoft’s recovery window has passed, the data is permanently lost.

Common causes of data loss

  • Accidental deletion or overwrite

  • Ransomware attacks

  • Compromised user accounts

  • Leaver accounts being removed

  • Malicious or unauthorised deletions

 

Microsoft’s platform is built for availability — not long term recovery, ransomware rollback, or historical restores.

The solution: Cove Microsoft 365 Backup

Cost effective protection

Cove Microsoft 365 Backup provides independent, secure backups of your Microsoft 365 data.
 

  • Independent backups of Exchange, OneDrive & SharePoint

  • Granular restores — individual emails, files or folders

  • Long term retention (months or years, not days)

  • Protection against ransomware and malicious deletion

  • Secure cloud storage hosted in UK/EU data centres
     

Backups run automatically and are fully isolated from your Microsoft 365 tenant, ensuring data can still be recovered even if an account is compromised.

We offer Cove Microsoft 365 Backup at just £1.95 per user per month.

This provides full backup coverage for:

  • Exchange Online (email)

  • OneDrive

  • SharePoint

Next steps

If your organisation relies on Microsoft 365, proper backup is a critical part of business continuity and cyber resilience.

Learn more about Cove Data Protection or contact us to discuss enabling Microsoft 365 backup for your users.

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